Privacy Statement

Online reservation of daily equipment rental – Cerkno Rental

1. Who processes your data

The controller of your personal data is:

For any question about personal data, write to info@novinar-drustvo.si.

This statement applies to the online reservation form for daily ski equipment rental at the Cerkno Ski Resort and to the rental that follows.

2. What data we collect

When you submit the online reservation:

• about the person making the reservation: first name, last name, e-mail, phone, street and house number, postcode, town, country;
• about each person you are booking for: first name, last name and the measurements required by the chosen equipment — height, weight, shoe size and clothing size;
• the equipment chosen, the number of rental days and the collection date;
• your notes, if you enter any;
• the consents given, the date and time of submission and the form language.

When you collect the equipment, the printed rental form is completed by hand with your identity document number and your signature; on return, the return date and any damage are added.

We do not collect the identity document number online and we do not store it in any computer system.

3. Why we collect the data and on what legal basis

To perform the rental agreement (Article 6(1)(b) GDPR). Without the data listed above the rental cannot be carried out. Your name and contact details are needed to conclude and confirm the rental, and the measurements are needed to select equipment of the right size. Height, weight and shoe size are also safety data, because ski bindings are adjusted according to them. Incorrect data means an incorrect setting and a risk of injury.

To protect the equipment and pursue claims (Article 6(1)(f)). At collection we verify the identity of the person collecting and record their identity document number on the rental form. We keep rental records so that we can pursue claims if equipment is not returned or is damaged. Our legitimate interest is the protection of the club's property.

To send newsletters (Article 6(1)(a)) – only if you consent. Newsletter sign-up is separate, is not pre-ticked and has no effect on your reservation. You may withdraw consent at any time using the link at the bottom of every message or by writing to info@novinar-drustvo.si. Withdrawal does not affect the lawfulness of processing before it.

Providing the data is not a statutory obligation, but it is a condition of renting equipment. If you do not provide it, we cannot accept the reservation.

A reservation does not make you a club member. Submitting the form does not enrol you in Smučarsko društvo Novinar.

4. Who we share the data with

We do not sell your data and we do not pass it to third parties for their own purposes. Access is held by:

• rental shop and ski school staff, to the extent needed to issue and take back the equipment;
• Google Ireland Limited as processor, because the reservation spreadsheet, the prepared rental forms and the e-mail run on Google Workspace. Google may process data outside the European Economic Area on the basis of the European Commission's standard contractual clauses;
• UAB MailerLite (Lithuania) as processor, solely to send newsletters and solely for people who have consented.

We also disclose data to the competent authorities where the law requires it — for example to the police if rented equipment is not returned.

5. How long we keep the data

After these periods the data is deleted and the documents destroyed.

6. Your rights

In relation to your personal data you have the right:

• of access — to learn what data about you we process;
• to rectification of inaccurate data;
• to erasure where there is no longer a basis for processing;
• to restriction of processing;
• to object to processing based on legitimate interest;
• to data portability;
• to withdraw newsletter consent at any time.

Send your request to info@novinar-drustvo.si. We reply within one month.

If you believe we process your data unlawfully, you may lodge a complaint with the supervisory authority:

7. Automated decision-making and minors

We do not use your data for automated decision-making or profiling.

A reservation for a minor is submitted, and the rental form signed, by a parent or legal guardian.

8. Changes to this statement

We may amend this statement when the way we process data changes. The version published on this page is the one in force. The date of the last change is given below.

Last updated: 27 September 2026